British Equestrian


Equestrian House, Abbey Park, Stareton, Warwickshire, CV8 2XZ

Salary Range


Contract Type

Part Time

Closing Date

24 April 2023

Job Description

British Equestrian is the National Governing Body for horse sports in the UK, affiliated to the Federation Equestre Internationale (FEI), the international governing body of equestrian sports and supported by UK Sport and Sport England. It exists to provide leadership, vision and purpose in steering the direction of equestrianism.

We are looking for someone to join our small and friendly team to help provide maternity leave cover in an essential area of our work as a National Federation and Passport Issuing Office. We value team work very highly and so you must be able to work well as a team, respecting others and valuing the contribution different people can make. We will also want to hear your ideas and thoughts so we would love you to be able to be proactive in putting forward ideas for how we can do things better.

Purpose of the Role
The Secretariat Assistant will report to the Head of Secretariat and will be responsible for the day-to-day administration of the BEF’s passport functions as well as providing some broad support for the international administration of the National Federation.

What you will be doing
• Undertake and process all passport functions (according to current MOPS) on the BEF Passport Database and the FEI Database whilst adhering to current GDPR policies.
• Prioritise and track passports to ensure Defra Minimum Operating Procedures (MOPS) timeframes are met.
• Carry out all administrative functions necessary in relation to FEI passport procedures advising the Head of Secretariat of any problems.
• Undertake national passport compliancy checks in accordance with EU regulations and if required FEI rules, liaising with the Head of Secretariat when anomalies are found.
• Run the Central Equine Database system file daily and upload to their database. Monitor and deal with resulting activities.
• Assist with end of month financial passport reporting systems.
• Deal with passport telephone/email queries adhering to the procedures set within Defra’s Minimum Operating Procedures.
• Identify and escalate passport problems to the Head of Secretariat.

You may also be involved in assisting the Head of Secretariat with international administrative duties and meeting support.

What you need to succeed
• The ability to follow and apply detailed regulations/guidelines, attention to detail and accuracy are essential.
• Excellent computer skills with experience of Excel and general data input.
• Good planning and organisational skills with the ability to prioritise and meet timescales and remain calm under pressure.
• Excellent interpersonal and communication skills.
• A self-starter with a commitment to excellence and to delivering high quality customer service.
• Collaborative team player with an open and consultative style and optimistic ‘can do’ approach.
• A willingness to entertain new ideas and seize challenges that arise.
• Personal integrity and the ability to invoke trust and respect from others.

As the needs of the business change this role will change accordingly, therefore this document should be viewed as a guideline which may be subject to change.

British Equestrian is committed to becoming a more diverse and inclusive organisation to bring new and different perspectives to our work. So that we can more closely reflect UK society, we particularly encourage applications from individuals within groups which are currently underrepresented within our organisation, which includes candidates from ethnically diverse communities, candidates with a disability, candidates from the LBTQ community or from under served communities.
For further information regarding the role please contact

To Apply

If you think this is a role you’d be passionate about, please apply through the following link at Be Applied:- Closing date for applications will be Monday 24th April 2023 at 17:00. Interviews to be held w/c 8th May 2023.